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Position Overview:
The Administrator: Parts Receiving at Ford Germiston will be responsible for managing the paperwork related to parts purchases, sales, credits, and orders.
The role involves ensuring efficient workflow and accurate documentation within the parts department.
Administrator: Parts Receiving | Ford Germiston
Location: Airport Park, Germiston, Gauteng, South Africa
Company: Motus FORD GERMISTON
Job Type: Permanent
Reference Number: MOT240820-39
Closing Date: 27 August 2024
Key Responsibilities:
- Respond promptly and professionally to calls, ensuring excellent client service.
- Enter stock and daily orders into the system.
- Assist with the offloading of trucks and check parts against supplier invoices/delivery notes.
- Physically inspect parts for damages, especially body parts.
- Perform daily cyclical counts and manage special buyout bins.
- Handle binning of received parts and assist with deliveries and collections.
- Load delivery manifests onto the system and control parts with no bin location.
- Ensure correct parts are received at correct prices, and manage discrepancies.
- Assist with stock takes and maintain communication with customers, parts managers, salespeople, and other relevant personnel.
- File invoices, purchases, and credits, and follow up on any missing credits.
- Monitor and record any discrepancies in supplies from suppliers.
- Maintain cleanliness and orderliness in the work area.
- Attend meetings and training courses as required.
Qualifications and Experience:
- Education: Grade 12/Matric equivalent.
- Experience: 2-3 years in the automotive/motor industry.
- Technical Knowledge: Basic knowledge of parts relevant to OEMs or similar brands.
- Additional Skills:
- Experience with Automate/Evolve is advantageous.
- Computer literacy is essential.
- Clear criminal record is required.
- Excellent verbal communication skills.
- Customer and team orientation.
Skills and Personal Attributes:
- Strong planning and organizing skills.
- Effective time management.
- Ability to follow up on prospects and maintain a regular update of customer databases.
- Ability to work well in a team and provide excellent customer service.
