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POST 10/260: ADMINISTRATION CLERK – ACCOUNTS PAYABLE
REF NO: HR4/4/3/38
SALARY:
R228 321 per annum
CENTRE:
Provincial Office: Durban
Introduction
The Department invites applications from suitably qualified and motivated individuals to fill the position of Administration Clerk: Accounts Payable at the Provincial Office in Durban. This is an excellent opportunity for individuals who are seeking to build a career within the public service environment, particularly in the field of financial administration and clerical support.
This entry-level position is ideal for candidates who have recently completed their Grade 12 qualification and are eager to gain practical experience in administrative and financial processes within government. The role plays a critical part in ensuring the smooth functioning of accounts payable operations, as well as providing essential clerical support across various administrative functions.
Minimum Requirements
Applicants must meet the following minimum requirements:
A Senior Certificate (Grade 12) or equivalent qualification.
No prior work experience is required, making this position suitable for entry-level candidates.
Knowledge Requirements
Candidates should demonstrate basic knowledge and understanding of the following:
Public Service Regulations (PSR): Understanding the rules governing employment and operations within the public service environment.
Public Service Act (PSA): Awareness of legislation that regulates the organization and administration of the public service.
Batho Pele Principles: Knowledge of service delivery principles that emphasize putting people first, ensuring accountability, transparency, and efficiency in government services.
While in-depth expertise is not required, a foundational understanding of these frameworks will be beneficial in performing duties effectively and aligning with public sector standards.
Skills and Competencies
The ideal candidate should possess the following skills and competencies:
Problem-Solving Skills: Ability to identify issues, analyze information, and propose appropriate solutions in administrative and financial processes.
Planning and Organizing: Capability to manage time effectively, prioritize tasks, and ensure deadlines are met.
Communication Skills (Written and Verbal): Clear and professional communication when interacting with colleagues, stakeholders, and members of the public.
Computer Literacy: Basic proficiency in computer applications such as Microsoft Word, Excel, and email systems.
Report Writing: Ability to compile simple reports, maintain records, and document administrative activities accurately.
These competencies are essential for maintaining efficiency, accuracy, and professionalism within the workplace.
Key Responsibilities and Duties
The successful candidate will be responsible for performing a variety of clerical and administrative tasks within the Accounts Payable section and the broader sub-directorate. The duties include, but are not limited to:
- General Clerical Support Services
Provide routine clerical support to ensure smooth office operations.
Capture and update information on relevant systems and databases.
Maintain filing systems, both manual and electronic, ensuring documents are properly stored and easily accessible.
Handle incoming and outgoing correspondence, including emails, letters, and memos.
Perform photocopying, scanning, and document preparation as required.
Assist in organizing meetings, preparing agendas, and taking minutes where necessary.
- Supply Chain Clerical Support Services
Assist with procurement processes by capturing requisitions and supporting documentation.
Maintain accurate records of orders, invoices, and payments.
Ensure that all supply chain documentation complies with established policies and procedures.
Liaise with suppliers and internal stakeholders regarding orders and payments.
Monitor and track delivery of goods and services to ensure timely completion.
- Personnel Administration Clerical Support
Provide administrative support related to human resource functions within the sub-directorate.
Maintain personnel records and ensure confidentiality of sensitive information.
Assist with processing leave forms, attendance registers, and other HR documentation.
Support recruitment processes by preparing documents and coordinating communication with applicants.
Update employee information on relevant systems as required.
- Handling Enquiries and Queries
Serve as a first point of contact for enquiries within the sub-directorate.
Respond to queries from internal staff and external stakeholders in a professional and timely manner.
Direct enquiries to the appropriate personnel when necessary.
Ensure that all queries are logged, tracked, and resolved efficiently.
Work Environment
The successful candidate will be based at the Provincial Office in Durban and will work within a structured office environment. The role requires collaboration with colleagues across various units, including finance, supply chain, and human resources.
The position offers an opportunity to gain exposure to multiple aspects of public administration, providing a strong foundation for career growth within the public sector.
Career Development Opportunities
This position serves as an entry point into the public service and provides valuable experience in administrative and financial processes. Employees in this role may benefit from:
On-the-job training and mentorship.
Exposure to government systems and procedures.
Opportunities to apply for internal promotions as experience is gained.
Development of transferable skills applicable across various administrative roles.
Application Process
Interested applicants must submit their applications using one of the following methods:
By Post:
Chief Director: Provincial Operations
P.O Box 940
Durban
4000
Hand Delivery:
267 Anton Lembede Street
Durban
Online Applications:
Email applications to: Jobs-KZN8@labour.gov.za
Attention
Applications should be addressed to:
Sub-directorate: Human Resources Operations, KwaZulu-Natal
Enquiries
For further information regarding the post, applicants may contact:
Mr SA Mchunu
Tel No: (031) 366 2000
Closing Date
All applications must be submitted on or before:
08 April 2026
Walk-in applications: 16:00
Online applications: 23:59
Late applications will not be considered.
Important Notes for Applicants
Ensure that all required documents are submitted with your application.
Clearly indicate the reference number (HR4/4/3/38) on your application.
Only shortlisted candidates will be contacted.
If you do not receive feedback within a reasonable period after the closing date, please consider your application unsuccessful.
The Department is committed to promoting equity and diversity in the workplace.
Conclusion
The Administration Clerk: Accounts Payable position offers an excellent opportunity for individuals looking to enter the public service and develop their administrative and financial skills. With no prior experience required, this role is particularly suited for motivated individuals who are eager to learn, grow, and contribute to effective service delivery.
Applicants who meet the requirements and possess the necessary skills are encouraged to apply before the closing date. This position not only provides stable employment but also serves as a stepping stone toward a rewarding career in government administration.