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REF: LDC 4/3/8 I (128)
DATE: 19th March 2026
INTERNAL ADVERTISEMENT
VACANCY CIRCULAR NO. 9 OF 2026
Applications are hereby invited from suitably qualified employees of the Ministry of Local Government & Traditional Affairs for the below-mentioned position, tenable at Letlhakeng District Council.
POSITION
Assistant Administration Officer
SALARY SCALE
B1 (P91,608.00 – P108,228.00) per annum
LEAVE ENTITLEMENT
20 working days per annum
QUALIFICATIONS
Applicants must possess a Certificate in Public Administration or a related field from a recognized institution.
EXPERIENCE
Candidates should meet one of the following experience requirements:
A minimum of two (2) years satisfactory service as a Senior Administration Assistant within the Ministry of Local Government & Traditional Affairs or a related institution;
OR
Direct entry applicants must possess a Certificate in Public Administration or related field, coupled with at least two (2) years relevant work experience in an administrative or office management environment.
BENEFITS
The position offers the following benefits:
Optional Contributory Medical Aid Scheme: The Government contributes 50% while the employee contributes 50%.
Contributory Pension Fund: The Government contributes 15% and the employee contributes 5%.
These benefits are designed to provide employees with financial security, access to healthcare, and long-term retirement planning support.
MAIN PURPOSE OF THE JOB
The Assistant Administration Officer is responsible for providing comprehensive administrative support to various departments within the Council. The role ensures efficient office management, coordination of resources, maintenance of records, and facilitation of administrative systems that contribute to the smooth functioning of Council operations.
The position plays a critical role in ensuring that administrative processes are aligned with Council policies and procedures, while also supporting operational efficiency and service delivery.
DUTIES AND RESPONSIBILITIES
The successful candidate will be expected to perform the following duties:
Office Space and Parking Allocation
Plans and allocates office space to ensure optimal utilization of available facilities. This includes coordinating seating arrangements and managing office relocations where necessary. Additionally, the officer allocates parking spaces in a fair and organized manner, ensuring efficient use of parking facilities.
Office Planning and Refurbishment
Participates in planning, refurbishing, and maintaining Council offices and surrounding grounds. This includes coordinating renovations, ensuring proper office layout, and maintaining a conducive working environment for staff.
Procurement Specifications
Prepares detailed specifications for the acquisition of office furniture, equipment, and domestic requisites. Ensures that all procurement processes comply with established regulations and standards.
Cleanliness and Maintenance Oversight
Monitors the cleanliness of offices and Council grounds. Takes appropriate action to ensure that cleaning standards are maintained at all times, thereby promoting a healthy and professional work environment.
Security Coordination
Ensures that Council offices are adequately secured. Coordinates with security personnel to safeguard Council property, employees, and visitors. Implements measures to enhance safety and minimize risks.
Payroll Administration
Prepares and processes pay sheets for industrial class employees. Ensures accuracy, timeliness, and compliance with payroll procedures and regulations.
Financial Record Management
Maintains and updates commitment ledgers. Ensures that financial records are accurate, up-to-date, and properly documented for accountability and auditing purposes.
General Administrative Support
Provides administrative assistance across departments, including record keeping, filing, and coordination of office activities.
Additional Duties
Undertakes any other related duties as may be assigned by management from time to time, in line with the scope and responsibilities of the position.
APPLICANT REQUIREMENTS
All applicants must comply with the following requirements:
Applications must be routed through respective Chief Executives. Applications not routed through this channel will not be considered.
Applicants must clearly quote the Vacancy Circular Number and Reference Number provided above.
Applicants are required to submit the following details:
Full name
Residential and postal address
Contact numbers
Date of birth
SUPPORTING DOCUMENTS
Applicants must submit certified copies of the following documents:
Academic and professional certificates
Valid Omang (National Identity Card)
At least two (2) recent work-related references (not older than 12 months), clearly indicating dates
Updated Curriculum Vitae (CV), including a brief summary of career history and duties performed
Date of first appointment
Current position and date of appointment
Letter of appointment to the present post
All documents must be properly certified and submitted together with the application.
IMPORTANT INFORMATION
Applications must be routed through the respective Chief Executives. Any application not routed accordingly will be disqualified.
Applicants who do not meet the minimum requirements of the post will not receive any response.
Only shortlisted candidates will be contacted for further assessment.
The Council reserves the right not to make an appointment.
METHOD OF APPLICATION
Applications that meet the above requirements should be:
Hand delivered to:
Letlhakeng Rural Administration Centre
Records Office No. F10
OR
Posted to:
Council Secretary
Letlhakeng District Council
Private Bag 003
LETLHAKENG
CLOSING DATE
10th April 2026
Late applications will not be accepted.
ENQUIRIES
For further information, applicants may contact the Human Resources Division at:
Tel: 5943600 / 5943291
ADDITIONAL INSTRUCTIONS
Scanned, emailed, or faxed applications will not be considered under any circumstances.
Applicants must clearly mark, in capital letters, on the envelope:
The Vacancy Circular Number
The Position Applied For
Failure to comply with these instructions may result in disqualification.
CONCLUSION
The Letlhakeng District Council is committed to promoting efficiency, transparency, and service excellence in local governance. The position of Assistant Administration Officer offers a valuable opportunity for qualified and experienced individuals to contribute meaningfully to the Council’s administrative functions.
Interested candidates who meet the above requirements are encouraged to apply within the stipulated timeframe. The Council seeks individuals who are dedicated, organized, and capable of supporting administrative operations effectively.