POST 10/284 : ADMINISTRATION CLERK (X9 POSTS

POST 10/284 : ADMINISTRATION CLERK (X9 POSTS)
SALARY : R228 321 – R268 950 per annum. The successful candidate will be required to
sign a performance agreement.

CENTRE : Magistrate Office: Mahlabatthini Ref No: 26/22/KZN (X1 Post)
Magistrate Office: Newcastle Ref No: 26/23KZN (X1 Post)
Magistrate Office: Paulpietersburg Ref No: 26/24/KZN (X1 Post)
Magistrate Office: Randfontein Ref No 2026/15/GP (X1 Post)
Magistrate’s Office: Taung Ref No: 26/VA05/NW (X2 Posts)
Magistrate Office Klerksdorp Ref No: 26/VA07/NW (X2 Posts)
Magistrate Office: Kempton Park Ref No: 2026/09/GP (X1 Post)

Job Summary:
The Administration Clerk is responsible for providing essential administrative and clerical support to ensure the efficient operation of the office. This role involves handling routine office tasks, maintaining accurate records, assisting with communication, and supporting various departments as needed. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Perform general clerical duties, including filing, photocopying, scanning, and data capturing.
• Maintain and update physical and electronic records, ensuring information is accurate, complete, and easily accessible.
• Answer incoming calls, direct inquiries to the appropriate departments, and take messages when necessary.
• Receive, sort, and distribute incoming mail and courier deliveries, and prepare outgoing correspondence.
• Assist in preparing reports, presentations, and other documents as required.
• Monitor office supplies and place orders when stock levels are low, ensuring the office runs smoothly at all times.
• Schedule appointments, meetings, and events, and maintain calendars for staff or departments.
• Provide administrative support to management and other staff members, including coordinating logistics and handling basic requests.
• Capture and update data in company systems with accuracy and attention to detail.
• Ensure compliance with company policies and procedures, particularly regarding document management and confidentiality.
• Assist with basic financial administration tasks, such as processing invoices, tracking expenses, or preparing payment documentation where required.
• Maintain a clean, organized, and professional office envi

Skills and Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and a high level of accuracy in all tasks.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to work independently as well as part of a team.
• Good problem-solving skills and the ability to handle routine challenges effectively.
• Professional demeanor with a strong sense of responsibility and integrity.
• Ability to multitask and prioritize work in a fast-paced environment.

Personal Attributes:

• Reliable and punctual, with a strong work ethic.
• Adaptable and willing to learn new systems and processes.
• Courteous and approachable, with a customer-focused attitude.
• Able to maintain confidentiality and handle sensitive information responsibly.

Working Conditions:
The Administration Clerk typically works in an office environment during standard business hours. The role may require extended hours during busy periods or when deadlines must be met. The position involves prolonged periods of sitting and working on a computer, as well as occasional lifting of files or office supplies.

Career Development:
This role provides a solid foundation for growth within administrative and operational functions. With experience, an Administration Clerk may progress to roles such as Office Administrator, Executive Assistant, or Administrative Supervisor, depending on performance and additional training.

Conclusion:
The Administration Clerk plays a vital role in ensuring the smooth functioning of daily office operations. By delivering efficient administrative support and maintaining organized systems, the individual contributes significantly to overall productivity and service delivery within the organization.

REQUIREMENTS : Grade12 or equivalent qualification. Skills and Competencies: Good
communication skills (verbal and written); Computer literacy (MS Office);
Administrative and Organizational skills; Ability to work under pressure; Good
interpersonal relations; Customer service; Document management and filing.

DUTIES : Key Performance Areas: Render clerical support services; Provide supply
chain clerical support services within the component; Provide personnel
administration support within the component; Provide financial administration
support services in the component; Provide various administrative duties.

CLOSING DATE : 10 April 2026
NOTE : The application must include only completed and signed new Form Z83,
obtainable from any Public Service Department or on the internet at
www.gov.za, and a detailed Curriculum Vitae. Certified copies of Identity
Document, Senior Certificate and the highest required qualification as well as
a driver’s license where necessary, will only be submitted by shortlisted
candidates to HR on or before the day of the interview date. Application that do
not comply with the above specifications will not be considered and will be
disqualified. It remains the responsibility of an applicant to ensure that
application reaches the department noting different options provided for
submission. Applicants who wish to post their application forms are
encouraged to utilize courier services in light of the current post office
challenges. A SAQA evaluation report must accompany foreign qualifications.
All shortlisted candidates, including the SMS, shall undertake two pre-entry
assessments. One will be a practical exercise to determine a candidate’s
suitability based on the post’s technical and generic requirements and the other
must be an integrity (ethical conduct) assessment. A pre-entry certificate
obtained from National School of Government (NSG) is required before
appointment for all SMS positions. Candidate will complete a financial
disclosure form and also be required to undergo a security clearance.
Foreigners or dual citizenship holder must provide the Police Clearance
certificate from country of origin only when shortlisted. The DOJ&CD is an
equal opportunity employer. In the filling of vacant posts the objectives of
section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of
1996), the Employment Equity imperatives as defined by the Employment
Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies
of the Department will be taken into consideration. Reasonable
accommodation shall be applied for People with Disabilities including where
driver’s license is a requirement. Correspondence will be limited to short-listed
candidates only. If you do not hear from us within 3 months of this
advertisement, please accept that your application has been unsuccessful. The
department reserves the right not to fill these positions. Women and people
with disabilities are encouraged to apply and preference will be given to the EE
Target

ENQUIRIES : KwaZulu-Natal: Ms M.P. Khoza Tel No: (031) 372 3000
Gauteng: Ms V Shiburi or Ms T Maphoto Tel No: (011) 332 9000
North West: Ms. L Shoai Tel No: (018) 397 7088/7106

APPLICATIONS : KwaZulu-Natal: Quoting the relevant reference number and courier your
application to: Physical address: Recruitment, First Floor, 2 Devonshire Place
Off Anton Lembede Street, Durban or drop-off on the above address OR
https://forms.office.com/r/X2XaVPasWu
Gauteng: Quoting the relevant reference number, direct your application to:
The Provincial Office, Private Bag X6, Johannesburg, 2000 OR Physical
address: Department of Justice and Constitutional Development; 7th floor
Schreiner Chambers, 94 Pritchard Street; Johannesburg OR
https://forms.office.com/r/X2XaVPasWu
North West: Quoting the relevant reference number, direct your application to:
The Provincial Head, Private Bag X2033, Mmabatho, 2735 or hand deliver it at
22 Molopo Road, Ayob Gardens, Mafikeng OR
https://forms.office.com/r/X2XaVPasWu
NOTE : Separate application must be made quoting the relevant reference number.