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Job Advert Summary:
We have an exciting opportunity for a Receptionist to join our team.
The Receptionist will be responsible for welcoming visitors to the organization, assessing their needs, and guiding them accordingly.
Additionally, they will handle general inquiries and direct individuals to the appropriate personnel or department.
The role may also involve performing routine clerical duties, such as typing and administrative tasks.
The Receptionist plays a crucial role in contributing to the professional image of the company.
Job Details:
Position: Receptionist
Closing Date: 2024/04/18
Reference Number: UNI240403-10
Business Unit / Division: Administration
Contract: HO Finance
Job Type: Permanent – Normal
Location: Braynston, Gauteng, South Africa
Also read:
Minimum Requirements:
- Grade 12 / Matric / NQF level 4
- Up to 1 year of relevant experience
Duties & Responsibilities:
- Maintaining Professional Appearance: Presenting oneself in a professional manner to create a positive impression on visitors.
- Greeting Visitors: Warmly welcoming visitors upon their arrival and providing assistance as needed.
- Maintaining Cleanliness: Ensuring the reception area is kept tidy and presentable at all times.
- Operating Switchboard: Managing incoming calls and directing them to the appropriate recipients.
- Administering Telephone Tasks: Handling general telephone inquiries and relaying messages accurately.
- Performing Mailing Tasks: Managing basic mailing tasks and coordinating courier deliveries as required.
- Compliance: Adhering to the company’s code of conduct, policies, and procedures at all times.
- Flexibility: Willingness to undertake additional duties as assigned by management.
Skills and Competences:
- Communication Skills: Excellent verbal and written communication skills to interact effectively with visitors and colleagues.
- Customer Service: Ability to provide exceptional customer service and address inquiries courteously and professionally.
- Organizational Skills: Strong organizational abilities to manage multiple tasks efficiently and maintain an orderly reception area.
- Attention to Detail: Keen attention to detail to ensure accuracy in handling messages, directing calls, and maintaining records.
- Computer Literacy: Proficiency in basic computer applications such as MS Office for tasks like typing, emailing, and scheduling appointments.
- Adaptability: Ability to adapt to changing circumstances and handle unexpected situations calmly and efficiently.
- Professionalism: Maintaining a professional demeanor and adhering to company standards of conduct and ethics.
