Mediclinic Unit Administrative Assistants x4

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The primary goal of the Unit Administrative Assistant position is to provide optimal support for the processes and procedures within the nursing unit, ensuring smooth operation and enhancing the efficiency of healthcare delivery.

Pietermaritzburg, Paarl, Bloemfontein: Your role involves delivering optimal support for nursing unit processes, focusing on administrative duties, patient administration, and pharmaceutical stock control. You will also be responsible for delivering high-quality reception services.
Stellenbosch: In this role, you will prepare discharged patient records for scanning, create digital copies, and perform daily cleaning and maintenance of dedicated scanners. This role emphasizes ensuring the integrity and confidentiality of patient records through meticulous management.

Job Title: Unit Administrative Assistant

General Information:

Closing Dates:

Pietermaritzburg: 24/07/2024
Paarl: 24/07/2024
Bloemfontein: 25/07/2024
Stellenbosch: 26/07/2024

Number of Positions: 1 per location

Recruiter Names:

Pietermaritzburg: Bhavishna Pillay
Paarl: Tarryn Rhaman
Bloemfontein: Nelia Gericke
Stellenbosch: Nadine Lizelle Hearne

Reference Numbers:

Pietermaritzburg: 52637
Paarl: 52065
Bloemfontein: 52630
Stellenbosch: 52399

Workplace Type: On-site

Employment Type: Permanent

Also Read (Interview Question) :

https://careerbiz.co.za/why-should-we-hire-you-with-no-experience/

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Key Responsibility Areas:

General Administrative Duties:
Perform a range of administrative tasks to support the unit’s operations.
Manage office-related processes, including recordkeeping and data capturing.
Provide clerical support for patient administration and related functions.
Assist with the preparation and maintenance of patient documentation.
Patient Administration:
Handle tasks related to patient administration efficiently.
Utilize the patient administration system for accurate data entry and record-keeping.
Assist in maintaining patient confidentiality and adhering to related policies.
Pharmaceutical Stock Control:
Manage and control pharmaceutical stock to ensure optimal inventory levels.
Conduct regular stock checks and report discrepancies.
Reception Services:
Deliver exceptional reception services, managing inquiries via phone, email, and in-person.
Offer courteous and professional assistance to patients, visitors, and staff.
Handle compliments and complaints effectively, promoting a positive image of the unit.
Stellenbosch Specific Duties:
Collect, prepare, and scan patient records to create digital copies.
Maintain two dedicated scanners through daily cleaning and maintenance.
Ensure compliance with the Protection of Personal Information (POPI) Act and other relevant policies.

Required Education and Experience:

Essential Education:
Grade 12 with subjects in computer literacy or an additional computer literacy certificate.
Desired Education:
Training in Reception, Secretarial, Personal Assistant, or Administration.
Essential Minimum Experience:
None required for general positions, except for Stellenbosch, which requires 1 year of administrative experience in a healthcare setting.
Desired Experience:
Administrative experience in a healthcare setting (2 years preferred for Stellenbosch).

Required Job Skills and Knowledge:

Core Competencies:
Proficient in Microsoft Office (Word, Excel, Outlook).
Strong recordkeeping and data-capturing skills.
Excellent telephone etiquette and interpersonal communication skills.
Knowledge of stock control processes.
Familiarity with patient administration systems and procedures.
Stellenbosch Specific Knowledge:
Familiarity with administrative processes in the healthcare industry.
Understanding of medical records management and Nextimage Scanning Software.
Compliance with patient confidentiality policies and clinical coding procedures.

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How to Apply:

Applicants must apply online, ensuring their profile is created or updated with the latest information. Internal employees on fixed-term contracts should use an external candidate profile for application.