Primeserv Recruitment

Job Description :

Receptionist / Administrative Assistant required for exceptionally well-established and progressive architectural client situated in Bryanston.  Kindly note that this would be for a 12 Month Fixed Term Contract and to start immediately.

Closing Date : Unspecified

Job Title : Receptionist / Administrative Assistant

Location : Bryanston, Gauteng

Job type : 12 Month Fixed Term Contract

Salary :  R10 000.00 per month (negotiable)

nqf COmparison table:

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Qualifications and Experience :

• Matric – additional qualification as a Receptionist or Administrative Assistant is highly advantageous
• Advanced knowledge of Word and Excel
• Intermediate knowledge of PowerPoint
  Excellent verbal and written communication skills
• Impeccable record keeping processes
• Calm under pressure
• Attention to detail is a must
• Ability to be resourceful and proactive when issues arise
• Flexible, self-motivated, organised and proactive
• Ability to follow through on a variety of routine administrative tasks and duties to assist the Directors and Office Manager with their daily activities
• A commitment to providing excellent management and client service through efficiency and quality of work
• Ability to work independently and in a collaborative team environment
• Sufficiently experienced to resolve problems and make decisions when required
• Build working relationships in the office and with clients
• Sets a positive exampled and displays visible loyalty to the company

Responsibilities (to mention a few) :

• Frontline reception
• Answering and relaying calls on the main switchboard
• Taking messages when needed and ensuring that they are conveyed to the correct individual
• Boardroom bookings and diary management to relevant cost centres
• Handling general telephone enquiries from clients and prospective clients
• Diary management for Directors
• Administrative duties for the Office Administrator
• Assisting the finance department with general administrative duties when required
• General administration and housekeeping duties
• Travel bookings, Visa applications, Passport applications
• Filing and archiving
• Office maintenance and tidiness
• To enhance the working environment to ensure efficiency and effectiveness
• Preparing packages to be couriered
• Accepting general deliveries and informing the relevant department heads/staff
• Management and record keeping of couriers and third party shipments

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