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VACANCY ANNOUNCEMENT
Legae English Medium School invites applications from suitably qualified and motivated individuals for the position of Administration Officer. This opportunity is open to candidates who are committed to professionalism, accuracy, and excellence in administrative support within an educational environment.
About the Role
The Administration Officer will play a key role in supporting the day-to-day operations of the school. This position requires a highly organized and detail-oriented individual who is capable of handling administrative responsibilities with efficiency and professionalism. The successful candidate will be expected to contribute to the smooth functioning of the school’s administrative systems while maintaining a high standard of service delivery.
Working in an educational setting requires individuals who are able to communicate effectively, manage information accurately, and support both academic and operational functions. The Administration Officer will be required to work closely with management, teaching staff, and external stakeholders, ensuring that all administrative processes are handled in a timely and professional manner.
Key Responsibilities
The successful candidate will be responsible for a wide range of administrative duties that support the operations of the school. These responsibilities include managing office documentation, preparing reports, and maintaining accurate records. The role requires strong organizational skills and the ability to prioritize tasks effectively.
A key aspect of the role involves drafting business correspondence. The Administration Officer must be able to write clear and professional business letters, ensuring that all communication reflects the standards and values of the institution. Attention to detail is critical in this area, as all written communication must be accurate and well-structured.
The role also involves taking minutes during meetings. This requires the ability to listen attentively, capture key points accurately, and present them in a clear and organized format. Proper documentation of meetings is essential for maintaining records and supporting decision-making processes within the school.
Data management is another important responsibility. The Administration Officer will be expected to handle and organize data efficiently, ensuring that records are up to date and easily accessible. This includes working with spreadsheets and other digital tools to manage information effectively.
The candidate will also be required to use Microsoft Office applications, particularly Excel, to perform various administrative tasks. Strong proficiency in these tools is essential for handling data, preparing reports, and supporting other administrative functions.
In addition to these responsibilities, the Administration Officer may be required to perform other duties as assigned by management. These tasks will be aligned with the operational needs of the school and may vary depending on priorities.
Minimum Requirements
Candidates applying for this position must possess an AAT qualification. A degree in a related field will be considered an added advantage. The educational background should demonstrate a solid understanding of accounting or administrative principles, which are essential for the effective performance of the role.
Applicants must be able to work under minimal supervision. This requires a high level of self-motivation, discipline, and the ability to manage tasks independently. The successful candidate should be proactive and capable of identifying and addressing issues without constant guidance.
Prior exposure or experience in an international school environment is preferred. This may include either academic studies or work experience. Familiarity with the standards and expectations of an international educational setting will be beneficial in adapting to the role.
Attention to detail is a critical requirement. The Administration Officer will be handling important documents and information, and accuracy is essential in all tasks. Candidates must demonstrate the ability to maintain high levels of precision in their work.
Excellent communication skills are required. The role involves regular interaction with staff, management, and external stakeholders. The ability to communicate clearly, both verbally and in writing, is essential for effective collaboration and service delivery.
Strong Microsoft Office skills are also required, particularly in Excel. Candidates must be comfortable working with spreadsheets, managing data, and using digital tools to support administrative functions. Good data management skills are essential for maintaining accurate and organized records.
Legae graduates are encouraged to apply. The institution values its alumni and recognizes the potential they bring through their familiarity with the school’s environment and culture.
Key Competencies
The ideal candidate for this position will demonstrate a range of competencies that support effective performance in an administrative role. These include strong organizational skills, the ability to manage multiple tasks, and a commitment to maintaining high standards of work.
Reliability is essential, as the Administration Officer will be responsible for handling important tasks that contribute to the overall functioning of the school. Candidates must be dependable and able to meet deadlines consistently.
Professionalism is another important quality. The successful candidate must conduct themselves in a manner that reflects the values of the institution. This includes maintaining confidentiality, demonstrating integrity, and interacting respectfully with others.
Problem-solving skills are also valuable in this role. The ability to identify challenges and develop practical solutions will contribute to improved efficiency and effectiveness in administrative processes.
Working Environment
The Administration Officer will work in a structured and professional school environment. The role requires interaction with various stakeholders, including staff, students, and external partners. Maintaining a positive and cooperative attitude is important for fostering a productive working environment.
The position may involve handling sensitive information, and candidates must demonstrate a high level of confidentiality and responsibility. Adherence to organizational policies and procedures is essential.
Application Process
Interested candidates are invited to submit their applications, including the following documents:
- A detailed Letter of Application
- An updated Curriculum Vitae (CV)
- Certified copies of academic and professional certificates
- Names and contact details of two referees
Applications should be addressed to:
The Managing Director
Legae English Medium School
P O Box 641
Gaborone
Botswana
Applications may also be submitted via email to: legae@legacinvestors.com
Closing Date
The closing date for applications is 15 April 2026. Candidates are encouraged to submit their applications before the deadline, as late submissions may not be considered.
Only shortlisted candidates will be contacted for further assessment. The school reserves the right to verify all information provided by applicants and to conduct reference checks as part of the selection process.
This is an excellent opportunity for individuals seeking to build or advance their careers in an educational environment that values professionalism, efficiency, and continuous improvement. Candidates who meet the requirements and are ready to contribute positively to the institution are encouraged to apply.