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Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE is a leading private higher education institution in South Africa, registered with the Department of Higher Education and Training (DHET) to provide accredited higher education qualifications endorsed by the Council on Higher Education (CHE).
The IIE’s Varsity College, Sandton Campus, seeks a Receptionist to join the team.
IIE Varsity College, IIE Vega And IIE MSA
Sandton, Gauteng
Permanent
Posted 12 February 2024 – Closing Date 18 February 2024
Job Details
Division : Sandton Campus
Business Unit : Student Experience
Minimum experience : Associate
Company primary industry : Education Management
Job functional area : Administrative
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Job Description
Direct Reporting Line:
Head: Student Experience
Campus reception and Switchboard duties:
- Create an organized front office environment (orderly systems, clean, professional, and neat).
- Welcome prospective and current students, parents, and guests by greeting and directing them appropriately.
- Build relationships with students and parents through professional interaction.
- Operate the switchboard efficiently, gathering relevant information from callers to ensure calls are directed appropriately.
- Take detailed messages and deliver them promptly to the appropriate individuals.
- Deal with student queries and direct them to the correct departments.
- Assist with intercom instructions.
- Organize flyers and fact sheets at Reception and support Marketing Assistant/s in maintaining a neat waiting area and interview rooms.
- Order and distribute stationary to campus staff.
- Lock up and secure two buildings on campus.
General Administrative Support Ad Hoc Duties:
- Provide administrative support to various departments as needed.
- Prepare, track, and receive campus courier parcels, post, and deliveries, notifying relevant staff promptly.
- Receive deliveries for the National office (campus specific) and ensure timely distribution.
- Support Marketing Assistant/s in booking appointments for the Full-Time Student Recruitment team.
- Assist with campus events and any ad hoc duties as required.
Competencies Required:
- Advanced verbal communication
- Switchboard operation
- Time management
- Problem-solving
- Decision-making
- Ability to multitask
- Organizational skills
Minimum Education Requirements:
- Minimum of Matric
Minimum Work Experience Required:
- Minimum of 1-2 years Reception experience
Additional Requirements:
- APPLICANT MUST HAVE RELIABLE TRANSPORT
- APPLICANT MUST BE WILLING TO WORK FLEXIBLE HOURS AND ON WEEKENDS
Shift Hours:
- Monday – Friday 8:00-17:00 or 7:00-16:00 (as required)
- Saturdays 8:00-13:00 (as required)
