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NOTE : It is the Department’s intention to promote equity (race, gender and disability)
through the filling of these posts with candidates whose transfer/promotion/
appointment will promote representivity in line with the numeric targets as
contained in our Employment Equity plan. Applications must be submitted on
the prescribed form Z83 (obtainable from any Public Service Department office
i.e effective 01 January 2021 or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/.
Should an application be received
using incorrect application employment form Z83, it will be disqualified, which
must be originally signed and dated by the applicant, and which must be
accompanied by a detailed CV only (with full particulars of the applicants’
training, qualifications, competencies, knowledge & experience). Only
shortlisted candidates will be required to submit certified copies of
qualifications and other related documents on or before the day of the interview
which should not be older than six months.
Failure to comply with the above
instructions will result in applications being disqualified. Applicants applying for
more than one post must submit a separate form Z83 (as well as the
documentation mentioned above) in respect of each post being applied for. If
an applicant wishes to withdraw an application, it must be done in writing.
Should an application be received where an applicant applies for more than
one post on the same applications form, the application will only be considered
for the first post indicated on the application and not for any of the other posts.
Under no circumstances will photostat copies or faxed copies of application
documents be accepted.
The successful candidates will be subjected to
Personnel Suitability Checks (criminal record, citizenship & financial/asset
record checks and qualification and employment verification). Successful
candidates will also be subjected to security clearance processes. The level of
appointments is dependent upon, qualifications, relevant experience and
research output. The shortlisted candidates including SMS will be subjected to
two (2) pre-entry assessments (practical and ethical exercise) which will
determine the candidate’s suitability.
Applicants who do not receive
confirmation or feedback within 3 (three) months after the closing date, please
consider your application unsuccessful. Due to the large volume of responses
anticipated, receipt of applications will not be acknowledged, and
correspondence will be limited to shortlisted candidates only. For more
information on the job description(s) please contact the person indicated in the
post details. Successful candidates will be appointed on probation for the
period of twelve (12) months in terms of the prescribed rules.
POST 12/28 : ACCOUNTING CLERK: PRODUCTION
REF NO: FMD/01/12/26/12
Financial Management Division, Directorate Finance Support Services, Subdirectorate Contract Administration
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Pretoria
REQUIREMENTS :
A minimum of Grade 12 (NQF Level 4) or equivalent No experience. Special
requirements/Skills needed: Knowledge of general contract
Administration/Management fundamentals. Knowledge of financial functions,
practices as well as the ability to capture data, operate computer and collate
financial statistics. Knowledge and understanding of PFMA, Treasury
Regulations, and National Treasury practice notes on supply chain processes
(PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). Knowledge of basic
financial operating systems (PERSAL, BAS, LOGIS etc). Basic knowledge of
financial /accounting processes, and supply chain management process.
Computer literate in MS Office software packages (Word, Excel and
PowerPoint). Good verbal and written communication skills. Ability to perform
routine task. Flexibility and good Interpersonal relations skills. Ability to compile
effective and comprehensive reports, letters, memoranda, minutes. Teamwork,
but must also be able to operate independently. Trustworthy and reliable.
DUTIES :
Perform general office administration tasks. Receive, register and administer
new contracts for studies, incentive scheme for pilots, navigators, technical
officers, Special Forces operators and other agreements. Scrutinize contracts
for compliance with applicable policy prescripts. Capturing of contracts on the
database. Maintain and update the contracts/agreements (Memorandums of
Agreements (MOAs), Memorandums of Understanding (MOU) and Service
Level Agreements (SLAs) register. Collect, deliver, dispatch documentation for
the section to Arms of Services and Divisions. Maintain filing and archiving of
contract system. Attend to telephonic enquiries and queries. Attend meetings
and conduct presentations relating to studies at State expense. Draft and type
letters, memorandums, signals, minutes and other contract related documents.
Assist in the execution and co-ordination of administrative tasks. Provide
secretarial functions at meetings when required. Capture and update contract
files on the database. Process the officials’ reimbursement applications for
studies. Submit monthly reports and statistics to the supervisor. Liaise with
contract and career managers across the Arms of Services and Divisions. Must
be able to travel across the country within a short notice.
ENQUIRIES : Mr L.S. Kothle Tel no: 012 392 2557
APPLICATIONS : Department of Defence, Financial Management Division, Directorate Finance Support Service, Career Management Section, and Private Bag X 137,
Pretoria, 0001 or email to Recruit3FMD@dod.mil.za. In case where applicants
are stationed in the Pretoria area, applications may be hand-delivered to:
Poynton building, 195 Bosman Street, Pretoria where it must be placed in
wooden post box number 5 at Reception. Please use reference number
POST 12/29 : ACCOUNTING CLERK: PRODUCTION
REF NO: FMD/01/12/26/13
Finance Management Division, Chief Directorate Financial Services,
Directorate Finance Support Services, Specialised Finance Services,
Administration Support
SALARY : R228 321 – R268 950 per annum (Level 05)
CENTRE : Pretoria.
REQUIREMENTS : A minimum of Grade 12 (NQF Level 4) or equivalent. No experience Special
requirements/Skills needed: Knowledge and understanding of PFMA, Treasury
Regulations, and National Treasury practice notes on supply chain processes
(PFMA, DORA, PSA, PSR, PPPFA, Financial Manual). Knowledge of basic
financial operating systems (PERSAL, BAS, LOGIS etc). Knowledge of
financial functions, practices as well as the ability to capture data, and collate
financial statistics Basic knowledge of financial /accounting processes, and
supply chain management process. Computer literate in MS Office software
packages (Word, Excel and PowerPoint). Good verbal and written
communication skills. Ability to perform routine task. Flexibility and Good
Interpersonal relations skills. Ability to compile effective reports, letters
memorandums, minutes. Be able travel, Able to handle routine tasks of
repetitive nature
DUTIES :
Provide supply chain functions and services within the procurement
environment. Manage the petty cash system for the directorate.
Compile/submit management reports. Receive, register and administer new
demands/request from clients. Maintain a procurement register. Assist in
checking and verifying of items received and items issued to and from clients.
Ensure that assets are tagged and captured in the Asset Register. Conduct
stocktake and verification of assets. Distribute inventories and assets to clients
upon delivery, Ensure that all transactions are reconciled not later than the
prescribed period. Ensure that Receipt Vouchers (RVs) are printed. Assist the
purchasing officer whenever required with procurement for the Division. Utilise
the Financial Management System (FMS) to verify availability of funds and the
correctness of series before a petty cash transaction is submitted for approval
to the procurement officer, budget holder and the budget manager. Ensure the
effective, efficient, economic and management of all resources under the
control of this post.
ENQUIRIES : Mr L.S. Khotle, Tel 012 392 2557.
APPLICATIONS : Department of Defence, Financial Management Division, Directorate Finance Support Service, Career Management Section, Private Bag X137, Pretoria,
0001 or email to Recruit4FMD@dod.mil.za. In case where applicants are
stationed in the Pretoria area, applications may be hand-delivered to: Poynton
building, 195 Bosman Street, Pretoria where it must be placed in wooden post