Dpt of Tourism Vacancies

please read the following before you apply

Note : Applications are encouraged from African, Colored, Indian, and White men & women as well as Persons with Disabilities.

How to apply :

CV/ COVER LETTER/ DOWNLOAD Z83 FORMS HERE

Application must be submitted on the recent z83 application form.

Note:

All sections of Z83 must be completed (in full, accurately, legible, honestly, signed and dated) and must be accompanied by a comprehensive CV

Applicants should not submit copies/ attachments/ proof/ certificates/ ID/ Driver license’s/ qualifications on application, only when shortlisted.

Also Read :

Only shortlisted candidates will be required to submit certified copies of qualifications and other related document on or before the day of interview which should not be older than six (6) months.

If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.

ADMINISTRATIVE ASSISTANT: INTERNATIONAL RELATIONS AND COOPERATION

REF NO: DT 09 /2024

Job type : Permanent

Closing Date : 31 May 2024 at 16H00

Salary : R255 450 /annum

Location :

nqf COmparison table:

The National Qualifications Framework (NQF)

Also Read :

REQUIREMENTS:

• Matric/ Grade 12/ NQF level 4 or 5 certificate or equivalent
• 0-1-year experience
• Language skills and the ability to communicate well with people at different levels and from different backgrounds.
• Good telephone etiquette.
• Computer Literacy.
• Sound organising skills.
• High level of reliability.
• Basic written communication skills.
• Ability to act with tact and discretion.

Duties :

• The successful candidate will be responsible for preparing and maintaining the year plan or calendar; making logistical arrangements for meetings, events and workshops(venue, equipment, refreshments); processing order forms/ order numbers for workshops, catering, conferences and departmental entertainment.
• Administering safekeeping of goods delivered and received, Receiving clients from reception and direct to relevant boardroom, venue or office, Making bookings of flights, accommodation and car rental as per departmental policy and procedures, Preparing the processing of travel documents, Binding of documents of management meetings,
• Administering telephone accounts, salary slips, sundry payments, mail register, receiving of documents, registering the documents and disseminate to the relevant officials, Keeping and maintaining leave records, asset register, procurement of assets/equipment etc, Managing boardrooms ( where relevant), Handling general phone line, mail delivery, Compiling quarterly delegations report on all approvals done by Directors,
• Managing printer contracts (where relevant), Compiling of stakeholder contract list for Director, Preparing S&T, Cell phone claims and ADSL claims and submit for approval and forward to finance for payment, Following up with finance on payments, Managing petty cash according to policy and procedures, Processing all invoices, Ensuring proper record keeping of expenditure documents e.g. invoice, Procurement of standard items like stationery, refreshments,
• Liaising with supply chain in relation to procurements of goods and services, Receiving, recording and distributing all incoming and outgoing documents, Ensuring safekeeping of information, documents, order forms, invoices, Tracking of documents for the Manager, Recording and circulate promptly, in a clear and confidential manner, documents that are relevant to the manager,
• Proper follow up of outstanding tasks, Adhering to the record management policy and procedure manual, Complying with the records disposal system, Compiling with the records disposal system, Filling of all documents according to the departmental file plan and central filing system, Tracing files and documents when required, Retrieving requested documents from registry,
• Updating and maintaining records of all files, documents and provide original/ copy to the registry, Updating filing system regularly

Enquiries : Ms T Mavhungu Tel No: (012) 444 6637

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Applications can be submitted quoting the relevant reference number to :

• Applications, quoting the relevant reference number must be forwarded to the attention of Chief Director: HR Management and Development at Department of Tourism, Private Bag X424, Pretoria, 0001
• or hand deliver at Tourism House, 17 Trevenna Road, Sunnyside, Pretoria

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