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We are seeking an Administrative Clerk to join our team in Potchefstroom. In this role, you will be responsible for general office administration, including reception duties, housekeeping, and customer service.
You will also manage various administrative tasks such as coordinating deliveries, handling client inquiries, processing payments, managing quotations and orders, maintaining petty cash, and ensuring accurate record-keeping of financial transactions.
Position: Administrative Clerk
Location: Potchefstroom
Responsibilities:
- Perform general office administration tasks, including reception duties and maintaining office cleanliness.
- Assist walk-in customers and attend to client and staff inquiries promptly and professionally.
- Coordinate deliveries and manage documentation related to incoming and outgoing shipments.
- Process payments accurately, including cash, EFT, and card transactions, and keep records of transactions.
- Manage quotations, proforma invoices, and orders efficiently.
- Collect outstanding fees and manage debtors and creditors.
- Maintain and reconcile petty cash for office expenses.
- Keep accurate records of cash received and banking transactions.
- Provide weekly reports to the General Manager on office operations and financial activities.
- Assist with checking and processing weekly payroll reports.
- Handle various administrative tasks as assigned.
Skills Required for the Job:
- Excellent communication skills, both verbal and written.
- Strong attention to detail and accuracy in administrative tasks.
- Effective planning and organizational skills to manage multiple tasks efficiently.
- Ability to work well under pressure and demonstrate resilience.
- Analytical mindset with effective problem-solving skills.
- Proficiency in ERP systems (SAP, SAGE, Pastel, or QuickBooks) for data management.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, etc.).
Qualifications:
- Grade 12 qualification (Matric).
- Office Administration qualification will be advantageous.
- Valid Code 8 driving license and own transport.
Shortlisted candidates will undergo psychometric testing and background screening as part of the selection process.
Please note that applications submitted via email or fax will not be considered.
Join our team and contribute to the efficient operation of our office by applying your administrative skills and attention to detail.
If you meet the qualifications and have the required skills, we encourage you to apply for this exciting opportunity in Potchefstroom.
