POST 22/74: REGISTRAR’S CLERK (REF NO: 2026/64/OCJ)

Position: Registrar’s Clerk
Reference Number: 2026/64/OCJ
Department: Office of the Chief Justice (OCJ)
Centre: Land Court, Randburg
Employment Type: Permanent
Salary: R237 453 – R279 708 per annum (Salary Level 5)

Begin Your Career with the Office of the Chief Justice

The Office of the Chief Justice (OCJ) is inviting applications from suitably qualified and motivated individuals for the position of Registrar’s Clerk at the Land Court in Randburg. This permanent opportunity is ideal for candidates who have completed Grade 12 and are interested in building a rewarding career within South Africa’s justice system.

The Registrar’s Clerk plays an essential administrative role in supporting the effective management of court records, case files, registry services, and public enquiries. Successful candidates will work closely with court officials, legal practitioners, litigants, and members of the public to ensure that court documentation is accurately managed and readily available.

This position provides an excellent opportunity for entry-level applicants to gain valuable experience in court administration while contributing to the efficient functioning of the judiciary.

Purpose of the Position

The primary purpose of the Registrar’s Clerk position is to provide administrative and registry support within the Land Court. The successful candidate will assist in managing court files, maintaining registry systems, processing legal documents, supporting case management activities, and ensuring that court records are properly maintained in accordance with legislative and departmental requirements.

The role requires accuracy, confidentiality, strong organisational skills, and the ability to work in a fast-paced professional environment.

Salary and Employment Conditions

The successful candidate will receive:

• Salary ranging from R237 453 to R279 708 per annum
• Salary Level 5
• Permanent employment within the Office of the Chief Justice

The successful applicant will also be required to sign a performance agreement as part of the employment conditions.

Minimum Requirements

Applicants must possess:

• Grade 12 (National Senior Certificate).

No previous work experience is required.

A valid driver’s licence will serve as an added advantage but is not compulsory.

As part of the recruitment process, all shortlisted candidates will be required to complete a pre-entry practical exercise. This assessment will evaluate both the technical and generic competencies required for the position.

Key Responsibilities

The successful candidate will perform various registry and administrative duties, including the following:

Registry Administration

• Register and allocate case numbers to all pleadings and court documents received.
• Verify that court documents have been properly served on all relevant parties.
• Maintain accurate registry records.
• Ensure compliance with court filing procedures.
• Assist in maintaining efficient registry operations.

Court File Management

• Open and prepare court files for litigants and legal practitioners.
• Update files with return of service documents and proof of service.
• Ensure files contain complete and accurate documentation.
• Maintain orderly filing systems.
• Safeguard confidential court records.

Records Management

• Safely keep court files and official records.
• Archive files according to departmental procedures.
• Dispose of records in accordance with approved policies.
• Maintain proper storage systems.
• Ensure records remain accessible when required.

File Retrieval

• Retrieve requested court files promptly.
• Make files available to authorised officials, legal practitioners, and litigants.
• Monitor the movement of files.
• Maintain records of all file requests.
• Ensure files are returned to their designated storage locations.

Public Service and Client Support

• Attend to enquiries from litigants.
• Assist attorneys and legal representatives.
• Respond to enquiries from members of the public.
• Provide professional customer service.
• Direct clients to the appropriate offices where necessary.

Case Management Support

• Record all documents received.
• Maintain systematic recording of court files.
• Support court case management processes.
• Attend to set-down notices.
• Implement approved case management practices.
• Place request forms into files that have been requested.
• Complete movement sheets accurately.
• Monitor case files according to case management procedures.

Administrative Support

• Submit leave forms to Human Resources for compliance.
• Maintain filing registers.
• Keep archiving registers up to date.
• Ensure administrative documentation is complete and accurate.
• Assist with general office administration.
• Comply with departmental administrative procedures.

Compliance Responsibilities

• Comply with telephone usage policies.
• Follow departmental leave procedures.
• Adhere to registry procedures.
• Ensure compliance with all applicable legislation and departmental policies.
• Prepare and sign performance agreements within prescribed timeframes.

Knowledge Requirements

Successful candidates should demonstrate knowledge of:

• Registry procedures and practices
• Court filing systems
• Storage and retrieval procedures
• Public Service legislative framework
• Filing systems
• Mail Procedure Manual
• Promotion of Access to Information Act (PAIA)
• National Archives legislation
• Batho Pele Principles
• Public service administration

An understanding of court administrative procedures will be advantageous.

Required Skills and Competencies

The ideal candidate should possess:

• Computer literacy (Microsoft Office)
• Good verbal communication skills
• Strong written communication skills
• Numeracy skills
• Administrative skills
• Organisational skills
• Time management skills
• Interpersonal skills
• Problem-solving ability
• Analytical thinking
• Accuracy and attention to detail
• Ability to work independently
• Ability to work under pressure
• Flexibility
• Teamwork
• Self-motivation
• Professional conduct
• Ability to manage confidential information responsibly

These competencies are essential for maintaining the integrity and efficiency of court registry services.

Working Environment

The successful candidate will work in a professional court environment where confidentiality, efficiency, and accuracy are critical.

Daily responsibilities will involve:

• Managing court files.
• Working with legal documents.
• Assisting legal practitioners and litigants.
• Capturing administrative information.
• Responding to public enquiries.
• Operating computer systems.
• Maintaining organised filing systems.
• Supporting judicial administrative processes.

The position requires professionalism, sound judgement, and the ability to meet deadlines while maintaining high standards of accuracy.

Why Join the Office of the Chief Justice?

Working within the Office of the Chief Justice provides numerous career benefits, including:

• Permanent government employment.
• Competitive salary package.
• Valuable experience within South Africa’s judicial system.
• Professional working environment.
• Opportunities to develop registry and administrative skills.
• Exposure to court operations and legal administration.
• Career development opportunities within the public service.
• Opportunity to contribute to the effective administration of justice.
• Skills development through practical workplace experience.

This role provides an excellent foundation for individuals interested in pursuing a long-term career in government administration or court services.

Employment Equity

The Office of the Chief Justice is committed to Employment Equity and transformation.

Preference will be given to suitable candidates in accordance with the Organisation’s Employment Equity goals.

Applicants from designated groups are encouraged to apply.

Application Information

Applications should be submitted via email to:

2026/64/OCJ@judiciary.org.za

Applicants should include:

• A completed application form (where applicable)
• A comprehensive Curriculum Vitae (CV)
• Certified copy of South African Identity Document
• Certified copy of Grade 12 (National Senior Certificate)
• Valid driver’s licence (if applicable)
• Any additional supporting documentation requested during the recruitment process

Only shortlisted applicants will be contacted.

If you do not receive communication after the recruitment process has been finalised, please consider your application unsuccessful.

Enquiries

Technical Enquiries

Ms N. Mhlambi
Telephone: (010) 493 6316

Human Resources Enquiries

Ms T. Mbalekwa
Telephone: (010) 494 8515

Applicants are encouraged to contact the relevant officials during office hours should they require clarification regarding the vacancy or application process.

Apply Today

If you are organised, detail-oriented, committed to excellent public service, and interested in becoming part of South Africa’s judicial administration system, this Registrar’s Clerk position offers an outstanding opportunity to begin a meaningful and rewarding public service career. Submit your application and take the first step toward joining the Office of the Chief Justice at the Land Court in Randburg.

CLOSING DATE : 10 July 2026