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ASSETS ADMIN OFFICER VACANCY – STELLENBOSCH

Reference Number: ARC-INFR0438
Closing Date: 13 April 2026
Job Type: Permanent
Work Level: Junior
Salary: Market Related
Location: Stellenbosch

The Agricultural Research Council (ARC) is inviting suitably qualified and motivated individuals to apply for the position of Assets Admin Officer based in Stellenbosch. This is an excellent opportunity for a detail-oriented and organized professional looking to build or grow a career in asset management and administration within a reputable organization.

Job Overview

The successful candidate will be responsible for supporting the effective and efficient management of departmental assets. This includes maintaining accurate asset records, ensuring compliance with asset management policies, and assisting in audit processes. The role requires a proactive individual who can maintain high levels of accuracy, accountability, and compliance while working within established systems and procedures.

Key Responsibilities

The Assets Admin Officer will perform a variety of duties to ensure proper asset control and compliance. These include:

Maintaining accurate records of quarterly asset counts and ensuring all newly acquired assets are properly recorded.
Managing the asset verification process on an ongoing basis, ensuring that all asset movements are tracked and supported by fully completed movement forms.
Ensuring the effective, efficient, and economical management of departmental assets.
Conducting continuous asset verification to identify obsolete, redundant, or damaged items and ensuring proper processes are followed for write-offs and disposal.
Performing monthly asset spot checks to confirm that the asset register remains accurate and up to date.
Updating the fixed asset register on the system with all relevant and required information.
Reconciling the inventory control sheet with the fixed asset register to ensure consistency and accuracy.
Ensuring that all asset-related documents are properly filed and securely stored.
Assisting in resolving audit queries related to assets by ensuring completeness and accuracy of information.
Supporting the preparation of quarterly and annual asset disclosure notes.
Ensuring compliance with all relevant prescripts, including Supply Chain Management (SCM) policies and the Asset Management Plan.
Conducting monthly assessments to determine the safety condition of all assets.
Performing regular inspections to ensure safety compliance within buildings in line with Occupational Health and Safety (OHS) requirements.
Following up on all OHS-related decisions and ensuring implementation.
Ensuring ongoing compliance with Health and Safety Regulations.

Minimum Requirements

To be considered for this position, applicants must meet the following requirements:

A National Senior Certificate (Grade 12) with Accounting as a major subject.
At least one (1) year of relevant work experience in asset management or administrative processes.
A sound understanding of administrative procedures and asset management principles.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
A valid driver’s license.

Skills and Competencies

The ideal candidate should demonstrate:

Strong attention to detail and accuracy.
Good organizational and time management skills.
The ability to work independently as well as part of a team.
Problem-solving abilities, particularly in resolving discrepancies and audit queries.
A high level of integrity and accountability when handling assets and records.
Knowledge of compliance requirements and regulatory frameworks.
Ability to handle multiple tasks and meet deadlines in a structured environment.

Remuneration and Conditions

The Agricultural Research Council offers a competitive remuneration package that aligns with the responsibilities and level of the position. The final offer will be based on qualifications, experience, and organizational guidelines.

The appointment is subject to:

A positive security clearance.
Competency and leadership assessments.
A six (6) month probation period for permanent appointments.

Employment Equity

The ARC is an equal opportunity employer committed to the principles of the Employment Equity Act. Preference will be given to candidates from designated groups in line with the ARC Employment Equity Plan.

Application Process

Interested candidates must submit the following:

A detailed CV.
A covering letter outlining suitability for the role.
At least three (3) recent and contactable referees.
Certified copies of qualifications and supporting documents.
A certified copy of a valid driver’s license.

Applicants with foreign qualifications must include a SAQA evaluation report.

Please note:

Incomplete applications will not be considered.
If you do not receive feedback within four (4) weeks after the closing date, please consider your application unsuccessful.
The ARC reserves the right not to make an appointment.

Enquiries

For further information, please contact:
Mr B Gwangqa
Tel: (012) 427 – 9700

Why Apply?

This role offers a valuable opportunity to gain hands-on experience in asset management within a respected organization. It is particularly suited to individuals looking to establish a solid administrative career while contributing to the operational efficiency and compliance standards of a national institution.

If you are organized, detail-driven, and committed to maintaining high standards of accuracy and accountability, this position could be the right step forward in your professional journey.

Submit your application before the closing date of 13 April 2026 to be considered for this opportunity.

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