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Closing Date : 31 March 2023
Job Title : Receptionist
Job type : Permanent
Location : Centurion, Gauteng
Salary : Market related
Reference : SHO230324-9
Administration
- Answer all incoming calls, provide detailed and relevant information to the caller and transfer the call to the appropriate source if requested.
- Relay messages to the proper location within the organisation, which may entail writing down the contact details of the person who called and providing it to the relevant individual.
- Manage boardroom bookings.
- Receive all company mail and deliver it to the right person
- Maintain and update the company’s phone directory and ensure switchboard systems work effectively at all times.
- Conduct other administrative tasks, including sending faxes, scheduling appointments.
- Ensure compliance with security procedures by monitoring logbooks, issuing visitor badges and hot works permits.
- Keep a safe and clean reception area by complying with procedures, rules, and regulations.
Knowledge and Skills :
- Knowledge of switchboards and phone systems
- Excellent telephone etiquette and good language skills
- Good communication skills both verbal and written.
- Punctual and must be able to work under pressure
- Fluent in English as well as at least one other official language
- Computer-literate (Excel/word)
- Excellent typing skills
Qualifications and Experience :
- Grade 12
- 1+ year experience as a receptionist and working with switchboard
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