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please read the following before you apply
Note : Applications are encouraged from African, Colored, Indian, and White men & women as well as Persons with Disabilities.
How to apply :
CV/ COVER LETTER/ DOWNLOAD Z83 FORMS HERE
Application must be submitted on the recent z83 application form.
Note:
All sections of Z83 must be completed (in full, accurately, legible, honestly, signed and dated) and must be accompanied by a comprehensive CV
Applicants should not submit copies/ attachments/ proof/ certificates/ ID/ Driver license’s/ qualifications on application, only when shortlisted.
Only shortlisted candidates will be required to submit certified copies of qualifications and other related document on or before the day of interview which should not be older than six (6) months.
If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
SECRETARY
Directorate: Water Use and Irrigation Development
REF NO: 3/2/1/2023/560
Job type : Permanent
Closing Date : 08 September 2023 at 16H00
Salary : R202 233 /annum
Location : Gauteng (Pretoria)
nqf COmparison table:
REQUIREMENTS:
- Matric/ Grade 12/ NQF level 4 or 5 certificate or equivalent
- No experience required.
- Job related knowledge: knowledge of Microsoft Word, Excel, and PowerPoint. Strong organizational skills, computer literacy, and proper telephone manners are all necessary for the job. linguistic prowess and the capacity to interact effectively with individuals of all educational levels and backgrounds, abilities in verbal and writing communication, Possessing the capacity for tact, judgment, and effective presentation.
Duties :
- Support the Director with secretarial and receptionist services. Receive phone calls and, if not intended for the appropriate senior management, forward them to the appropriate role players. Put events and appointments in the calendar. For the senior manager and other unit employees, type papers.
- Use office tools like the photocopier and fax machine. assist the senior manager with clerical tasks. Make contact with travel companies to plan your trip. When pertinent documents are received, verify the arrangements. Plan gatherings and activities for the unit’s top management and employees. determines locations, invites actors, plans refreshments, and prepares for events and meetings that are arranged.
- Prepare the unit’s travel and maintenance claims. Process each and every invoice resulting from the senior manager’s job. When necessary, take brief minutes during senior management meetings. Write routine letters and reports. When required, file paperwork for the senior management and the unit. administer things like phone accounts and leaving registers.
- Take all incoming and departing papers, record them, and distribute them. Manage the purchase of typical products like office supplies, drinks, etc. Gather the necessary information so the director can be ready for meetings. Keep abreast on the rules, regulations, and policies that apply to her or his workplace in order to provide the senior manager with effective and efficient support.
- To make sure that the application of the applicable Public Service and departmental prescripts/policies and other documents is understood appropriately. Keep up with the policies and procedures that govern the senior manager’s office.
Enquiries : Ms MJ Gabriel Tel No: (012) 846 8567
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Applications can be submitted quoting the relevant reference number to :
- Private Bag X833, Pretoria, 0001
- or hand delivered during office hours to: 600 Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park, Pretoria, 0002
- or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0083.
ADMINISTRATION CLERK x2
Directorate: Operational Management/ Financial and Supply Chain Management Services
Job type : Permanent
Closing Date : 08 September 2023 at 16H00
Salary : R202 233 /annum
Location : Western Cape (Cape Town) REF NO: 3/2/1/2023/565
Location : Free State (Bloemfontein) REF NO: 3/2/1/2023/566
nqf COmparison table:
REQUIREMENTS:
- Matric/ Grade 12/ NQF level 4 or 5 certificate or equivalent
- No experience required
- Job related knowledge: Understanding of office procedures and tasks, as well as the capacity to enter data, use a computer, and compile statistics. a working knowledge and comprehension of the laws regulating the public service. understanding of working practices in terms of the workplace. Language proficiency, effective written and verbal communication abilities, planning and organizational skills, computer literacy, interpersonal interactions, flexibility, and the capacity to work in a team are all necessary for the job.
Duties :
- Provide general administrative support services. Correspondence and data should be recorded, organized, stored, captured, and retrieved (line function). Update statistics and records. Answer common questions. Create photocopies, get facsimiles, and send them. As needed, distribute papers and packages to appropriate parties. Keep the component’s file system up to date. When necessary, type letters and/or other correspondence.
- Keep track of the component’s incoming and outgoing document register. creating and taking minutes. Offer administrative assistance for the supply chain inside the component. Maintain communication with internal and external stakeholders on the purchase of products and services. For the purchase of common office supplies, get quotes and fill out the appropriate papers. control over office supplies inventory. Keep a copy of the component’s asset registration.
- Within the component, offer clerical support services for personnel administration. Maintain the component’s leave registration. Keep and update the component’s personnel records. Keep a copy of the component’s attendance record. Make travel and lodging arrangements. Give the component support services for financial administration. Record and update the component’s spending. Verify the accuracy of the officials’ travel and subsistence claims before submitting them to the manager for approval. Take care of the component’s petty cash and phone accounts.
Enquiries : Ms F Williams Tel No: (021) 409 0300
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Applications can be submitted quoting the relevant reference number to :
- Private Bag X10, Mowbray 7710
- or hand delivered during office hours to: 14 Long Street, 5th Floor, Cape Town, 8001